How A Fleet Management System And Transport Management System Can Work Together To Benefit Your Company

Transport Management System

Fleet And Transport Management

When it’s time for your company to take the next step and introduce a management system – one that will help ease the burden of daily tasks and make operations more streamlined – there are a few choices available.

This article will shed some light on the two main management systems used in the transport industry today. It will provide a complete fleet management guide and highlight the key information on a transport management system (TMS). However, this article will also show how these two systems can be used together.

Let’s start by covering all the need-to-know information on a fleet management system (FMS), tips to improve fleet savings and why an FMS is a valuable tool for making your fleet more efficient.

Fleet Management System 101: Features, Benefits And Scope

Fleet management is a business approach that allows companies to coordinate company vehicles, improve efficiency, reduce costs, and comply with government regulations. A fleet management system (FMS) is a software tool that helps with all those tasks, as well as controlling costs, managing productivity and reducing risks. Fleet management systems assist with planning and helping you make critical decisions, such as leasing vs buying fleet vehicles and ensure that operations continue to run smoothly.

The main benefit of fleet management is identifying potential issues before they cause significant problems in the future. By efficiently organising your fleet, you not only reduce unexpected expenses but will prolong the life of your vehicles. Scheduling maintenance and updating your parts inventory before they are desperately needed, with the assistance of a FMS, is hugely beneficial. Planning and, more crucially, carrying out a maintenance schedule results in higher-quality work and increased efficiency, which leads to fewer costs to your company.

Nothing stays still in this industry, and as the world of technology grows, fleet management systems are evolving to provide an up-to-date service. Not only are FMSs embracing the idea of sustainability as a critical tracking metric, but they are becoming more responsive to customer needs for ease of use and technological advancement. Areas such as digital keys and autonomous vehicles are sure to keep a fleet management system on its toes in the coming years.

Transport Management System Guide: Features, Benefits And Scope

A transport management system (TMS) is a platform that helps businesses plan and execute the vital task of moving goods. In addition to completing pre-delivery checks ensuring that the shipment is correct, any paperwork related to the order, is easy to access. Transport management systems are crucial in successful supply chains and monitoring performance data.

Transport management helps with day-to-day operations, planning and documentation. Since most of these process become automated, the amount of paperwork is substantially reduced. 

Another beneficial part of a TMS is its capacity to connect every partner with information on the freight movement process. With increased collaboration, supply chain partners can identify issues that affect the entire supply chain, not just themselves. Being able to provide a more transparent view of the journey produces benefits, not only to bigger supply chains, but directly to your end customer.

Customer expectations keep rising, not only for on-time deliveries but for two-day and even same-day deliveries, with real-time updates provided throughout the shipment process. Ever-changing global trade regulations are also forcing supply chains to evolve to keep pace, often by investing in a transportation management systems and managing fleet expenses.

Transportation management systems will continue to become more robust and provide faster responses to consumers, allowing more detailed information to be accessed by businesses. Machine learning will enable a TMS to be more intelligent in the future, providing better recommendations and more accurate predictions to benefit operators and customers alike.

Bridging The Gap Between TMS And FMS 

Many organisations attempt to select either a traditional transport management system or a fleet management system. They choose one that they feel will most apply to their particular needs and then improvise in managing the areas of their system that are not well-addressed by their chosen tool. This way of operating isn’t ideal and leaves you open to potential oversights.

Modern transportation programs must make use of multiple practices and strategies to fully address all the challenges faced in a fast-paced global business environment. Businesses involved with transportation are continually looking for ways to reduce empty miles, drive down fuel costs, improve equipment and vehicles, and track assets across their network. In order to accomplish all these tasks together, allowing for one transparent way of monitoring all aspects of your fleet, companies require the combined package of an FMS and a TMS.

Utilising a transport and fleet management system together is an excellent way of ticking all your operational boxes. Successful transportation management systems must be able to provide a combined solution for managing different daily tasks. They must incorporate all the best functionality from TMS and FMS, having one system in place. A combined system that allows you to make better decisions regarding your fleet and track your fleet operations in real-time, will significantly benefit your company. 

Having all this information managed under a single transport fleet management platform enables users to perform unprecedented analysis and reporting. Using that analysis, the combined software will allow more communication and transparency throughout your business. The result will lead to a clearer view of where your company is and what needs to happen for optimised progression.

In Summary…

Being aware of what a TMS and FMS help your business with individually, allows you to clearly see the benefits that they will bring to your business together. You will get a complete package when you implement a system that combines both aspects with software from MyTrucking. Bring all areas of your business together under one efficient and easy-to-use platform.

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