Finding the right transport management system for British hauliers isn’t easy, but once you do, the rewards are substantial! With the right system you can cut transport costs, reduce paperwork, prevent lost revenue, and boost efficiency across your business. MyTrucking has put together our TOP TIPS for choosing the right TMS in the UK.
TOP TIPS: How to choose a TMS in the UK
- Keep it simple. You don’t need to reinvent the wheel. Find someone who has done it before, talk to your mates, and listen to their recommendations. The system should be simple to use, so it enhances your business rather than complicates it further…
- Research the programme. Look for a system that’s been designed specifically with hauliers in mind. If your system is going to add value, it needs to seamlessly integrate with your accounting package too. This could be a great time to evaluate how well your accounting system is working for you – perhaps it’s the perfect time for a change.
- Is it cost effective? The right programme will certainly save you time and money in the long run, but you need to be prepared to spend some time learning it. Try choosing a programme that has a good free trial. Be sure to ask what the set-up costs are, if you will be locked into a contract, and if there will be ongoing costs for support. This will help you determine if you’re getting value for money.
- Don’t fear technology. If you’re not confident with technology, that’s ok, you could try a free demo to see how user-friendly modern systems are. The best options work for all experience levels.
- The benefits of ‘in the cloud’. Cloud-based systems mean your business information is accessible anytime, anywhere, so you can manage operations even when you’re away from the office, or on the road.
- One data entry. This is key to efficiency. You want to know that one single data entry into your transport management system will flow on, significantly reducing time spent double entering data. Ask the question, does one data entry flow through to invoicing?
- Mobile app. Is there a mobile application? A mobile app is a game changer in terms of communication, ensuring your drivers have all the correct information they need for a job at their fingertips, all the time. Check if the app works on both Apple and Android devices.
- Go paperless. Cloud storage means everything is saved online, so you can move to a virtually paperless office! Contacts, daysheets, pricing, invoicing and reporting – all online.
- Multiple users. Does your system allow unlimited users, or do you pay per user? It’s handy to have multiple dispatchers or users being able to use the same information at the same time, so everyone is on the same page. Do check if you have the ability to choose different levels of access for users.
- Support is key. Support is invaluable, especially as you’re learning and getting to know your transport management system. Make sure you’re able to contact someone at all times if you have a question or problem.
