Salisbury, UK
Guyatts of Salisbury turned to MyTrucking to speed up efficiency and improve accuracy across their business. They specialise in crane assisted Hiab haulage, alongside storage and recycling from their base at Old Sarum Business Park in Salisbury, UK.
Roy Guyatt founded the business and now works alongside his children and nephew (Jessie, Amy, and Kristian). Their family business has grown steadily. They now run a fleet that includes Hiab vehicles and a van to service customers across the region.
Like many operators, their systems grew organically over time.
Prior to MyTrucking, job details were spread across WhatsApp messages, notebooks, and spreadsheets. Invoices often written out manually. It worked, but it created admin pressure and made it hard to keep track of jobs (especially as workload increased).
Jessie Guyatt shares their story.
"MyTrucking was selected to improve efficiency, reduce manual administration, and integrate seamlessly with our accounting system, Xero. Previously, invoicing and financial tracking were completed manually, which was time-consuming and increased the risk of errors. With MyTrucking linked directly to Xero, job information now flows automatically into our accounts system, allowing invoices to be generated quickly and accurately without duplicate data entry.
This integration improves cash flow, ensures financial records are always up to date, and reduces administrative workload. It also provides better visibility across operations, from job allocation through to invoicing and payment tracking, creating a more efficient, accurate, and scalable workflow for the business."
"Previously, the haulage workflow was managed using a combination of phone calls, emails, and manual paperwork. Job details were received from customers and recorded in spreadsheets or written job sheets, which were then shared with drivers either in person or via phone.
Route planning and vehicle allocation were carried out manually by the transport planner, relying on experience rather than automated scheduling tools. Drivers provided updates by calling the office, and delivery confirmations were returned as paper PODs (Proof of Delivery), which then had to be manually filed and entered into the system."
"Switching to MyTrucking was a straightforward and well-supported process. The system was easy to set up, and existing customer, vehicle, and job data were imported without major disruption to daily operations. The platform’s user-friendly interface made it simple for office staff and drivers to learn, reducing the time required for training.
The integration with Xero also worked smoothly, allowing invoicing and financial data to sync automatically from the start. This eliminated the need for duplicate data entry and ensured continuity in our accounting processes."
"MyTrucking has helped most in improving invoicing efficiency, job visibility, and overall operational organisation. The integration with Xero has significantly reduced the time spent on invoicing, as completed jobs can now be converted into invoices quickly and accurately without manual re-entry. This has improved cash flow and reduced administrative workload.
It has also improved job tracking and communication between the office and drivers. The transport team can now see job statuses in real time, allowing for better planning and quicker responses to any changes or delays. All job information is stored in one central system, reducing the risk of lost paperwork or miscommunication.
Overall, MyTrucking has provided greater visibility, improved efficiency, and streamlined both operational and financial processes, allowing the business to run more smoothly and effectively."
"Yes, MyTrucking has exceeded expectations in terms of how much time it has saved and how easily it integrated into our daily operations. One of the biggest surprises was how quickly invoicing could be completed, especially with the direct integration to Xero, which removed the need for manual data entry and reduced errors.
The real-time visibility of jobs and clear overview of the schedule have also made transport planning much easier than expected. Having all job, customer, and delivery information in one place has improved our organisation and reduced reliance on paperwork and phone calls."
MyTrucking is designed to assist transport operators with job management workflow.
* Rule 3 means, you can enter as many vehicles as you like – you’ll only pay for the vehicles you actually USE in a billing month. (ie jobs assigned to them), and includes sub-contractors.
Minimum fee $65 per month.
Pricing is in Australian dollars, excludes GST, and is current as of March 2024.
* Rule 3 means, you can enter as many vehicles as you like – you’ll only pay for the vehicles you actually USE in a billing month. (ie jobs assigned to them), and includes sub-contractors.
Minimum fee $65 per month.
Pricing is in Australian dollars, excludes GST, and is current as of March 2024.
* Rule 3 means, you can enter as many vehicles as you like – you’ll only pay for the vehicles you actually USE in a billing month. (ie jobs assigned to them), and includes sub-contractors.
Minimum fee $65 per month.
Pricing is in Australian dollars, excludes GST, and is current as of March 2024.
* Rule 3 means, you can enter as many vehicles as you like – you’ll only pay for the vehicles you actually USE in a billing month. (ie jobs assigned to them), and includes sub-contractors.
Minimum fee $65 per month.
Pricing is in Australian dollars, excludes GST, and is current as of March 2024.
* Rule 3 means, you can enter as many vehicles as you like – you’ll only pay for the vehicles you actually USE in a billing month. (ie jobs assigned to them), and includes sub-contractors.
Minimum fee $65 per month.
Pricing is in Australian dollars, excludes GST, and is current as of March 2024.
Additional vehicles
$35
per vehicle/month
* Rule 3 means, you can enter as many vehicles as you like – you’ll only pay for the vehicles you actually USE in a billing month. (ie jobs assigned to them), and includes sub-contractors.
Minimum fee $65 per month.
Pricing is in Australian dollars, excludes GST, and is current as of March 2024.
