Fuel prices continue to rise, and for transport operators, that pressure is felt immediately. Margins tighten, costs climb, and planning becomes harder (all while expectations from customers stay the same).
At MyTrucking, we know how hard transport operators work. You’re running lean operations, supporting your families, and keeping supply chains moving. While fuel prices may be out of your control, how you track, recover, and respond to fuel costs isn’t.
Here are four practical ways MyTrucking helps our UK customers stay in control during fuel price increases, and the benefits of transport management software.
#1 Make fuel levies easier to pass on
Recovering fuel cost increases doesn’t need to be complicated.
With MyTrucking, you can add a Fuel Levy or Fuel Adjustment Factor directly to jobs and invoices, helping you pass on rising fuel costs transparently and consistently.
- Automatically applied if you’re connected to Xero
- Manually adjustable if you’re not
- Easy to update rates as fuel prices change
If you’re unsure whether your fuel levy setup is working as effectively as it could, our team is always happy to help review it with you.
#2 Know your true costs with Cost Rates
When fuel prices rise, knowing your true job profitability becomes critical.
MyTrucking’s Cost Rates let you track what each job actually costs to deliver, not just what you charge for it. This is particularly valuable for operators working with subcontractors or variable running costs.
With clear reporting, you can:
- See job-level profitability
- Compare charge-out rates vs actual costs
- Identify problem routes, vehicles, or job types early
This visibility helps you protect margins and make informed decisions before losses stack up.
#3 Track revenue by vehicle and reduce wasted running
Small inefficiencies add up quickly when fuel is expensive.
Using Xero Tracking Categories, you can track revenue by vehicle and understand exactly how each truck is performing. Pair this with MyTrucking’s Calendar View (Day Planner) and you can quickly see:
- Which trucks are booked
- Which are underutilised
- Where there are gaps or unnecessary running
Better visibility means fewer empty kilometres, smarter scheduling, and less fuel burned where it doesn’t need to be.
#4 Support when you need it
When costs rise, it can feel overwhelming, but you’re not alone.
Our support team is here to help you:
- Set up or review fuel levies
- Improve cost tracking and reporting
- Get more value from the tools you already have
Sometimes a short conversation or message with us is all it takes to uncover savings or simplify your workflow.
Need help managing rising fuel costs?
If you’re a MyTrucking customer and would like help setting up or reviewing your fuel levy, cost rates, or reporting in MyTrucking, get in touch with our support team, we’re here to help. We also regularly share practical tips on social media, including short videos on making the most of your transport management system (TMS) designed for busy operators.
